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1stbp Provides Not Only Relief

Since July 1, 2011, businesses can electronically send their bills without qualified digital signature. It provides for the tax simplification law. Munich. A simple word file without signature email sent is therefore sufficient. What looks at first glance like simplification, carries many organizational challenges and legal issues”, says Achim Kauffmann, Managing Director of first business post (1stbp) GmbH, a service provider in the field of e-invoicing. Company is now available in addition to the EDI process and qualified a third option available to submit invoices electronically signed bills: the simple transmission via E-Mail, provided that the recipient agrees. The consent must be obtained either explicitly active or is implicit acquiescence, so acceptance and payment. The recipient must ensure to assert the right to deduct of the invoice, by means of a control system however, the integrity and authenticity of the invoice.

How to look that specifically who has the legislature but not defined. Here, a documentation of the process would be useful in any case. An Auditors but finds that the procedure documentation is insufficient for his opinion, he may cancel the deduction for all electronic unsigned bills. Finally, authenticity and integrity of all documents received through this channel in question are then. Electronically received invoices must be archived electronically according to the law for ten years. To ensure the readability of this long period of time, they must be, converted into a long-term stable format which can lead files with Word / Excel or PDF files with active Java content, to difficulties.

Another challenge is capturing data at the receiver. Compared to the paper-based counterpart eliminates although the digitisation; an automatic transfer of data and their processing in the EDI process is still however omitted. In addition, the receiver must be the Bills on Scan viruses, etc. For publicly communicated E-Mail addresses for the invoice receipt is expected with high spam and manual checking of emails.